REPORTS TO:                       Accounting Supervisor

SUPERVISES:                       None

WORK PERIOD:                   12 Month

UNIT CLASSIFICATION:   Professional/Technical

PRIMARY PURPOSE:

The purpose of the position is to perform specialized technical accounting functions, and support accounts receivable, travel, assets, and other accounting processes for all district funds; in accordance with federal rules and regulations, state accounting guidelines, and district policies and procedures.  

JOB DUTIES:

Provides training to office managers, administrative assistants, and ASB bookkeepers related to assigned accounting activities

Responds to inquiries from both internal and external parties for the purpose of providing information, facilitating communication between parties and/or providing guidance

Initiates, enters, and batches adjusting and reclassification journal entries into the district’s financial accounting software system

Prepares, enters, and edits vendor payments in compliance with federal and state rules and regulations, and district policies and procedures

Processes accounts payable warrant runs including wire transfers and special handwrite payments, which may include batching invoices, resolving issues, printing and distributing vouchers and warrants, and posting payments as required

Audits payment vouchers for compliance with state, federal, and district regulations, rules and policies

Submits and processes accounts payable procurement card payments

Identifies accounts payable accruals and prepares journal entries for prior year invoices, including those received past cut-off, pending public works projects, and for retainage held by the district

Inputs, edits, and processes Payroll handwrite warrants as required

Organizes and maintains a variety of accounts payable files and records including those for pending payment documentation, public works and capital construction projects

Determines status of open purchase orders and completes closure process when appropriate

Provides required data to state auditors during yearly audit of accounting department functions

Identifies potential audit issues and notifies/collaborates with the district’s internal auditor to implement preventative measures

Provides backup and peak-load assistance for all other Accounting department functions including those performed by the Accounts Receivable Specialist, Travel and Fixed Assets Administrator, and Accounting Manager

Maintains current knowledge of rules, regulations, legislation, technology, and procedures governing district accounting functions

Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned

Serves as member of the accounting team of the district; performs related duties consistent with the scope and intent of the position as assigned

WORKING RELATIONSHIPS:

Reports to the Accounting Supervisor. Interacts daily with school and departmental staff

QUALIFICATIONS:

Knowledge of accounting terminology, rules, regulations, and procedures

Previous experience in public school business office setting preferred

Knowledge of school or government fund accounting preferred

Ability to plan, implement, and monitor policies and procedures in all areas of assigned responsibility

Demonstrated aptitude and ability to develop and maintain effective and efficient recordkeeping systems to complete large volumes of work

Ability to work under pressure

Ability to work independently with minimal supervision

Ability to work with others on assigned duties and maintain effective working relationships

Ability to provide quality customer service to internal and external customers

Ability to communicate effectively

Skill in problem resolution

Cultural competency; ability to effectively work with a diverse population

Ability to troubleshoot problems

Ability to organize, prioritize and meet deadlines

Personal computer and spreadsheet and word processing software skills

Keyboarding, ten-key, and data entry proficiency

Skill and accuracy in arithmetic and mathematical calculations

Skill in detecting errors and verifying data

Education and Experience

Minimum of Associates degree in Accounting, Business or related field; three or more years of general accounting or combination of work experience and training which provides the knowledge, skills, and ability required to perform the work may be substituted for degree